1. Introduction

YWMINA (hereinafter “YWMINA“, “we“, “our” or “us“) strives to be transparent and clear in processing your personal data.

This Privacy Policy explains our online information practices applicable to the available website (https://ywmina.com/), that enables Client and Candidate (as defined in our General Terms and Conditions) to find each other (“Platform“), and other products made available to you on, through or in association with the Platform (the “Services“).

“Processing” means any operation or set of operations performed on personal data or on sets of personal data, whether by non-automated or automated means. This includes collection, use, recording, disclosure, maintenance, organization, storage, and deletion of your personal data.

If you have any questions about this Privacy Policy, including any requests to exercise your legal and privacy rights, contact us via: info@ywmina.com.

2. Personal Data that We Process

A. Personal Data That We Process

YWMINA’s Candidates:

Full name, Phone number, Profile picture (optional), Nationality, Date of birth, Address, Timezone, Spoken languages, Email address, Geographic location, Job title, Cover letter, C.V. / résumé, Age confirmation, Cookies data, security logs, Video recordings, Data for contract signature, and any other data you voluntarily provide.

YWMINA’s Clients:

Full name, Email address, Phone number, Address, Client details (industry, employees, revenue), Chamber of Commerce and VAT number, Banking details, Signatures, Cookies data, security logs, and any other data provided.

YWMINA’s Vendors:

Full name, Email address, Phone number, Signatures, Company details, Banking details, Cookies data, security logs, and any other data you provide.

B. Purpose and Legal Basis of Processing

General purposes include legal compliance, platform security, and fraud prevention (legitimate interest). Specific purposes for users include contract fulfillment, account creation, job matching, and assessments. For visitors, we process data to respond to inquiries and personalize experiences based on consent or legitimate interest.

C. Data Retention

Platform accounts are retained while active and deleted within 30 days of closure request. Contractual records are kept for 7 years. Cookie retention is detailed in the Cookie Policy. Extended retention may apply if legally required.

3. Data Transfers

YWMINA operates globally and may transfer personal data outside the EEA for purposes outlined above. Data may be processed by YWMINA’s affiliates and authorized third parties. These parties use personal data only as instructed and for purposes described here. Transfers outside the EEA are safeguarded via mechanisms such as adequacy decisions or standard contractual clauses.

• Deel Inc. (USA) • HubSpot, Inc. (USA) • Salesforce GmbH (Germany) • Zendesk, Inc. (USA) • Platform.sh SAS (France) • Make it Max (Netherlands) • DocuSign International (Ireland) • Meta Platforms Ireland Limited (Facebook/Instagram) • LinkedIn Ireland Unlimited Company • Google (USA) • Hotjar Ltd. (Malta) • TikTok • Nylas, Inc. (USA) • Willo Technologies Limited (UK) • SHL Nederland BV (Netherlands) • Brevo (Sendinblue SAS) (France) • Slack Technologies Limited (Ireland) • WordPress (Automattic A8C Ireland Ltd.) • Cookiebot (Usercentrics A/S) (Denmark)

4. Data Security

YWMINA implements commercially reasonable technical and organizational safeguards, including: Vulnerability scanning and detection systems, Secure networks with access limited to authorized personnel, SSL encryption for data in transit, and Breach notification protocols to users and authorities if required.

6. Cookie Policy

YWMINA uses cookies to remember user preferences, track advertisements, and compile site analytics. You can manage cookies via browser settings; however, disabling may affect site functionality.